2010 Exhibitor Kit
Exhibitors:
Thank you for being a part of the 6th Annual Dental Managers Conference presented by the American Association of Dental Office Managers.
Please be sure to stop at the Registration Desk first to pick up your badge and materials, as anyone without a valid name badge will not permitted into sessions.
Thank you for being a part of the 6th Annual Dental Managers Conference presented by the American Association of Dental Office Managers.
Each Exhibitor will have one 6 foot long skirted table, 2 chairs and waste basket. The floor is carpeted. Tables will be pre-assigned.
PLEASE NOTE: All exhibitors will be asked to donate a door prize for our "VIVA LAS VEGAS" Contest. This is a very successful program we run each year to increase traffic to your booth. More info. to follow.
AIRPORT
Taxis run regularly from McCarran airport. The ride is 15-20 minutes and one-way taxi fare is $10-$20.
ATTIRE
Attire during conference hours is business casual.
BOOTH NUMBERS
COMPANY REPRESENTATIVES
Each company will be given one registration for a company representative. Each additional representative will need to register at a rate of $295.00
DATES
The conference is October 22-23, 2010
Pre-conference sessions will be run on the afternoon of October 21st (no exhibit hall)
SET UP TIMES VARY. Please contact Lorie Streeter for your scheduled set up date/time: lorie@dentalmanagers.com
Time the Exhibit Hall officially opens:
Friday, October 22, 2010, 7:30 -5:00
Saturday, October 23, 2010, 7:30 - 5:00
Saturday, October 23, 2010, 5:00 Exhibitor Tear Down
DOOR PRIZES
All exhibitors will be asked to kindly donate a prize for our "Viva Las Vegas" Contest. This is a very effective contest that we run every year and it generates a great deal of traffic and excitement for your booth. At our "Prize Ceremony" on Saturday, October 23rd, a representative from your company will personally pick the winner and hand out the prize. We will send more details to you as the conference date gets closer.
ELECTRICITY
If you need electrical services at your booth, there will be an addl. fee from the hotel. A company called TSE will be contacting you approximately 4-6 weeks prior to the conference to assess your electrical needs. If you have any questions prior to that, you may contact them at:
702/515-5955 phone
INTERNET/PHONE
If you need wireless internet or phone access for your exhibit, you must purchase directly from the hotel prior to the conference. Please see the attached:
FRIDAY NIGHT EVENT
Please join us for our Friday Night Event. Phantom - The Las Vegas Spectacular is an all-new production of The Phantom of the Opera, which reunited Andrew Lloyd Webber, director Hal Prince and others from the show's original creative team. Phantom - The Las Vegas Spectacular is a can't-miss experience and promises surprises that will astound new audiences and loyal Phantom fans alike! This is a great way to network with conference attendees. You must register for this when you complete your on-line registration. If you have already registered on-line and would like to add this event, please contact Peter Hamilton at petellh@gmail.com to register.
GOING GREEN
If your company has a product or service that is eco-friendly, we will try to get it featured in the workshop "Tips for Going Green in the Dental Office', presented by Kevin Henry, Managing Editor of Dental Economics. Send details to: info@dentalmanagers.com
HOTEL / RESERVATIONS
The conference is at the Las Vegas Hilton
3000 Paradise Road
Las Vegas, NV 89109
Please reserve your rooms on-line at:
Also group code is : SGDOMOR
You can also call Hilton Reservations direct line 1-800-635-7711 but, must give the group code above as well to get our group rate of $115.00
HOURS
Official Exhibit Hall hours are:
OPEN TO ATTENDEES:
Friday, October 22, 2010, 7:30 -5:00
Saturday, October 23, 2010, 7:30 - 5:00
*You are invited to attend Educational Sessions with our attendees, during the times sessions are going on and attendees will not be in the Exhibit Hall.
NAME BADGES
Name badges will not be issued in advance. You can pick up your name badge at the Registration Desk at the conference. Please be sure to stop at the Registration Desk first to pick up your badge and materials, as anyone without a valid name badge will not permitted into sessions.
REGISTRATION DESK
Located outside the Ballroom in the Conference area of the Las Vegas Hilton.
Hours:
Wednesday, October 20, 2010 - 12:00 -5:00 Registration Desk Open
Thursday, October 21, 2010 - 9:00am - 5:00pm Registration Desk Open
RESTAURANTS
Breakfast and lunch will be provided on both Friday and Saturday. For additional meals, there are TONS of great restaurants in Las Vegas. The Las Vegas Hilton also has wonderful restaurants right in the hotel where our conference will be:
SECURITY
Please note that the Exhibit Hall will not be locked at night. We advise all exhibitors to not leave any valuables (laptops, personal items, etc). in the Exhibit Hall overnight. Neither AADOM or the Las Vegas Hilton will be responsible for any items left in the Exhibit Hall during hours it is not open for the conference.
SET-UP/TEAR DOWN
SET UP TIMES VARY. Please contact Lorie Streeter for your scheduled set up date/time: lorie@dentalmanagers.com
Saturday, October 23, 2010, 5:00 Exhibitor Tear Down
SHIPPING
You may send materials up to 7 days prior to the start of the conference. Please use the following format when addressing your shipping labels for your conference materials. All shipping labels must be addressed as follows:
LAS VEGAS HILTON
11th Hour Business Center
3000 Paradise Road
Las Vegas, NV 89109
HOLD FOR ARRIVAL:
(Last Name, First Name of person who will pick up package and his/her arrival date)
All shipments are receive at Las Vegas Hilton Business Center. In order to claim a shipment, the person designated on the shipping label just needs to go to the Business Center, confirm the boxes have been received and sign for them (there will be handling fees, see below). You will need to present a method of payment upon signature. At that point, the Business Center staff can assist with delivery to meeting locations as needed.
Handling fees as per LV Hilton:
Letter Size Envelopes $5.00
0-15 lbs $10.00
16-30 lbs $15.00
31-50 lbs $20.00
51-75 lbs $25.00
76-100 lbs $35.00
101-150 lbs $50.00
151 lbs. per lb. $.75
Shipping Out: Please have all of your materials boxed up and ready for shipping. For your convenience, the business center will have a table set up near the Exhibit Room to assist you with your labels and will accept & ship your boxes. Exhibitors who have their own pre-paid digital labels will receive a 20% discount off of their handling fees, so print your labels ahead of time to save money and expedite your process. The Business Center can also issue you shipping labels if your company does not have a FedEx or UPS account.
WEATHER
Typical weather in Las Vegas in mid-October is hot.
You can always check the Las Vegas weather for current updates at:
If you still have questions, please feel free to contact us.
CONTACTS
An on-site "Exhibitor Liason" will be on-hand for you throughout the conference.
If you have any questions prior to the conference, please contact:
Registration Questions:
Peter Hamilton
Hamilton Associates
Hotel / Exhibit Hall Questions:
Christopher Duperre
Las Vegas Hilton
On-Site Exhibitor Liaison
Roger Streeter
cell 651-587-0237
Inbound/Outbound Shipping Questions
Pete Bartholow
Freight Manager
Internet/Phone Order/Questions
Jennifer Lee
Event Coordinator
Priority Networks, Las Vegas Hilton
Electric Power Order/Questions
Jeanette DeJesus
Trade Show Electrical
General Questions:
Heather Colicchio
AADOM
